Compliments - Happy with the service you’ve received? We’d love to know about it!
If there is a particular person you have spoken to, or a service you think that we are really good at, or you may just want to say thank you, please let us know. Any compliment you give us will be forwarded to the person or service team you are praising.
Complaints - We always try to provide you with an excellent service but recognise that occasionally things can go wrong.
If you have had a poor experience, please let us know. Your complaint is the first step in helping us to put matters right and making sure that services are improved where required.
A complaint, for the purpose of this procedure, is not any of the following:
General comments and suggestions - Your comments may not be a compliment or complaint, but they are still important as they can help us to improve our services.
If you are a tenant of Livin you can provide feedback online. Alternatively you can do so using our online form or by live chat.
If you would prefer to speak to someone please contact us on 0800 587 4538 and we will be happy to help you.
If you wish to provide feedback in person or by letter our address is Farrell House, Arlington Way, DurhamGate, Spennymoor, Durham, DL16 6NL.
Should you require a translator or interpreter to be able to provide feedback, please let us know.
This is an opportunity to resolve issues at first point of contact. We aim to deal with informal complaints within 4 working days.
Stage 1 - If you are not satisfied with the way we have dealt with your complaint during the informal process, you can ask to escalate your complaint to stage 1. If this is agreed your complaint will then be reviewed by an alternative investigator
Stage 2 - If you do not consider the matter to have been dealt with at stage 1 in accordance with our Customer Feedback Policy, you can request escalation to stage 2.
Designated person - Following completion of a complaints investigation at stage 1 and 2, Livins’ internal complaints handling process is complete. If you feel that your complaint has not been handled in accordance with Livin’s policy you have the option of asking a ‘designated person’ to review the way the complaint has been handled on your behalf. The designated person(s) may be a Member of Parliament (MP) or local County Councillor. The designated person may choose to review the way that the complaint was handled by Livin, act as advocate and advise you of the next course of action (if any) or refuse to review the matter and refer it to the Housing Ombudsman Service in writing. In these circumstances there is no requirement to observe the eight week delay for referrals.
Housing Ombudsman Service - If the complaint is about Livin’s management of your home or quality of service, you may contact the Housing Ombudsman Service directly without approaching a designated person. However, you must wait for a period of eight weeks after the complaint has been formally closed at Stage 2 of Livin’s procedure.
We will acknowledge all complaints within 2 working days.
Stage 1 - We will acknowledge receipt of your complaint within two working days. This will be either verbally, in writing or by email, confirming the complaint you made, when we received it, and who will be responsible for handling and monitoring your complaint. We will aim to visit you to resolve Stage 1 complaints within 10 working days. If the investigation will take longer than this, we will update you in writing every 10 working days. Once the Stage 1 investigation is concluded we will write to you with our findings. If you do not consider the matter has been handled in accordance with our Customer Feedback Policy you can ask for your complaint to be investigated further, however you must do this within 14 calendar days of the date on your Stage 1 closing letter. Please note: We will not escalate your complaint if you simply do not agree with the stage 1 decision.
Stage 2 - We will ask you why you think that your complaint has not been handled in accordance with procedure and for any other information to support your request. The Community Development Manager will review your request within 10 working days and we will contact you to advise you of the decision. If your reasons are considered valid your complaint will be passed to one of our managers working in a service area unrelated to the one you are complaining about. They will visit you to investigate your complaint and aim to contact you with their findings within 10 working days. If the investigation will take longer than this, we will update you in writing every 10 working days. Once the Stage 2 investigation is concluded we will write to you with our findings. If you do not consider the matter has been handled in accordance with our Customer Feedback Policy you can ask a ‘designated person’ to review the way the complaint has been handled on your behalf. However you should do this within 14 calendar days of the date of your stage 2 decision.
If you have a complaint regarding one of our partner contractors, please let us know. As your landlord we need to know if the service you receive from our partners is not satisfactory. Our partners are expected to follow Livin’s internal complaints policy and procedure and we will monitor their actions and response to your complaint and log the outcome.
We are regulated by the FCA for provision of credit broking, debt counselling and credit information services. This process outlines Livin’s approach to handling complaints relation to financial services. It differs from the standard Livin Customer Feedback and Complaints Procedure as it relates specifically to financial advice services that are regulated by the FCA. This procedure has been developed in accordance with the guidance provided by the FCA and there is no charge to customers making a complaint through this process. The timescale and nature of the final response we provide will be in line with the FCA’s prescribed requirements.
The final response letter will give the reasons for our decision and be provided no later than eight weeks after the complaint is first received.
With the final response letter you will receive information about the Financial Ombudsman Service. The complainant has the right to refer the complaint to the Financial Ombudsman Service within six months of our final response, if we have not been able to settle the complaint to the complainant’s satisfaction. However, the Financial Ombudsman will only investigate the complaint after it has been through our internal complaints procedure and they can do this once a full eight weeks has passed following the date of making the complaint.
The contact details of the Financial Ombudsman Service are:
The Financial Ombudsman Service, Exchange Tower, London, E14 9SR
Tel: 0800 023 4567
See a full copy of our FCA complaints process here